2026 Summer Camp Policies

Read this all before registering.

Early Bird Discount

• All registrations that register by January 1st will get 1 free adults for every ten youth.

Pricing

• Pricing is subject to increase based on remaining capacity. Current pricing if you register today is listed at the bottom of this page.
• A deposit of $600 is required to apply. Registrations without a deposit made will be held for 14 days and then deleted. This deposit will only be returned if no space is available. The deposit is applied to the registration balance.
• E-Check through Doubleknot and Checks mailed to our Council Office, with the reservation number in the memo line, are the only accepted forms of payment for summer camps.
• Payments received without a reservation number will not be accepted.

Activity Sign Up

• Merit Badge and Activity Sign Ups will be available starting April 1^st at 10am.
• We don’t cap most classes.
• Class Sign Ups will close June 10^th. You may still drop into classes once at camp, space allowing.

Payment Schedule – Payments must be postmarked by the following dates

• Due with initial registration is an $600 non-refundable deposit that applies to the troop’s overall balance.
• January 9th, 2026 - $100 per participant (including adults) is due.
• March 6th, 2026 - $100 per participant is due.
• May 15th, 2026 - Remaining balance is due.
• Remaining balance is due before leaving camp.

Refund and Cancellation Policy – Share with each participant

• REFUNDS - Western Los Angeles County Council has a NO REFUND Policy for summer camp reservation payments.
• HOW MANY TO REGISTER? - Please do not reserve more spaces than you can guarantee to fill. But do not count on adding more spaces later as our weeks do fill up and we may not be able to accommodate your whole troop if you underestimate. Get commitment from participants early. Once the balance is paid in full, refunds will not be issued if participants drop.
• RESERVATION CHANGES - Increases in numbers can be made until camp is full, at which point you will not be able to make those changes. Decreases in numbers are allowed until the final payment deadline or your registration is paid in full. However, no refunds will be given if the decrease in participants means your registration will have a credit balance even before full payment. Please fill out this form for registration changes.
• CHANGES CONT. – If you need to swap participants, let us know. We can make swaps of participants at any point, even once the registration is paid in full.
• WAITLIST – If a week becomes full, contact us to be put on the waitlist. We make a decision on whether to add people from the waitlist in about two weeks.
• CANCELLATIONS - Cancellation of a whole reservation will result in forfeiture of any payments made.
• DEPOSIT - A non-refundable, non-transferable deposit is required to apply. Registrations without a deposit made will be held for 14 days and then deleted. This deposit will only be returned if no space is available. The deposit is applied to the registration balance.
• LATE PAYMENTS - A fee of may be charged if payments are not received within 2 weeks of payment deadlines. This charge would be a fee of 10% of the registration price.
• CIRCUMSTANCES THAT WARRANT REFUNDS: If we are unable to provide the program for any reason, troops will be offered to switch to a different week, a future summer at a WLACC Summer Camp, or given a full refund. Medical, COVID, and other refunds will be reviewed on a case-by-case basis and documentation will be required as a part of the request. All refund requests must be submitted via email to jared.dean@scouting.org and they take 6-8 weeks to process. The funds will be sent to the registration owner.

For Provisional Campers (Groups of campers without two deep leadership)

• If just one participant, Doubleknot will ask you to pay in full, you can select Pay By Mail at check out to pay with check, or pay in full at a later date.
• You are considered provisional if your registration doesn’t include at least two adults.
• Your group will be assigned to camp with another troop with plenty of adults.