2025 Summer Camp Policies

Read this all before registering.

Early Bird Pricing

• All registrations that register by January 1st will get 1 free adult for every ten youth.

Pricing

• A deposit of $600 is required to apply. Registrations without a deposit made will be held for 14 days and then deleted. This deposit will only be returned if no space is available. The deposit is applied to the registration balance.
• Payment can be made through E-Check in Doubleknot or Check mailed to our Council Office, with the reservation number in the memo line. We do not accept credit/debit cards for summer camp.
• Payments received without a reservation number will not be accepted.

Activity Sign Up

• Merit Badge Guide and other Forms will be updated in February and March. Last years forms will be mostly accurate for planning in the meantime.
• Merit Badge and Activity Sign Ups will be available starting April 1^st at 10am.
• We don’t cap most classes.
• Class Sign Ups will close June 7^th. You may still drop-in to classes once at camp, space allowing.

Refund and Cancellation Policy – Share with each participant

• REFUNDS - Western Los Angeles County Council has a NO REFUND Policy for summer camp reservation payments.
• HOW MANY TO REGISTER? - Please do not reserve more spaces than you can guarantee to fill. But do not count on adding more spaces later as our weeks do fill up and we may not be able to accommodate your whole troop if you underestimate. Get commitment from participants early. Once the balance is paid in full, refunds will not be issued if participants drop.
• RESERVATION CHANGES - Increases in numbers can be made until camp is full, at which point you will not be able to make those changes. Decreases in numbers are allowed until the final payment deadline or your registration is paid in full. However, no refunds will be given if the decrease in participants means your registration will have a credit balance even before full payment. Please fill out this form for registration changes.
• CHANGES CONT. – If you need to swap participants, let us know. We can make swaps of participants at any point, even once the registration is paid in full.
• WAITLIST – If a week becomes full, contact us to be put on the waitlist. We make a decision on whether to add people from the waitlist in about two weeks.
• CANCELLATIONS - Cancellation of a whole reservation will result in forfeiture of any payments made.
• DEPOSIT - A non-refundable, non-transferable deposit is required to apply. Registrations without a deposit made will be held for 14 days and then deleted. This deposit will only be returned if no space is available. The deposit is applied to the registration balance.
• LATE PAYMENTS - A fee of 10% of the required payment amount will be applied if payments are not received within 2 weeks of payment deadlines.
• CIRCUMSTANCES THAT WARRANT REFUNDS: If we are unable to provide the program for any reason, troops will be offered to switch to a different week, a future summer at a WLACC Summer Camp, or given a full refund. Medical, COVID, and other refunds will be reviewed on a case-by-case basis and documentation will be required as a part of the request. All refund requests must be submitted via email to jared.dean@scouting.org and they take 6-8 weeks to process. The funds will be sent to the registration owner.

Payment Schedule – Payments must be postmarked by the following dates

• Due with initial registration is an $600 non-refundable deposit that applies to the troop’s overall balance.
• January 10th, 2025 - $100 per participant (including adults) is due.
• March 7th, 2025 - $100 per participant is due.
• May 16th, 2025 - Remaining balance is due. 

For Provisional Campers (Groups of campers without two deep leadership)

• If just one participant, Doubleknot will ask you to pay in full. You can select Pay By Mail at check out to pay with check, or pay in full at a later date.
• You are considered provisional if your registration doesn’t include at least two adults.
• Your group will be assigned to camp with another troop with plenty of adults.