2023 Summer Camp Policies

Read this all before registering.

https://www.campemeraldbay.org/faq/

New in 2023

• Register ALL campers in one registration, including Rugged and SCUBA participants.

Early Bird Pricing

• All registrations that register by November 1^st will earn Early Bird Pricing, which is $50 off each participant.

Pricing

• A deposit of $800 is required to apply. Registrations without a deposit made will be held for 14 days and then deleted. This deposit will only be returned if no space is available. The deposit is applied to the registration balance.
• E-Check through Doubleknot and Check mailed to our Council Office, with the reservation number in the memo line, are the only accepted forms of payment for summer camps.
• Payments received without a reservation number will not be accepted.

Activity Sign Up

• Merit Badge and Activity Sign Ups will be available starting April 1^st at 10am.
• We don’t cap most classes. The only classes with caps are BSA Lifeguard, Sailing, Pottery, and Marine Science courses.
• Class Sign Ups will close June 10^th. You may still drop into classes once at camp, space allowing.

Rugged Adventures and SCUBA Certification programs

• Register all participants, and in the “What are they doing” section, you can select Scuba Certification Programs and Rugged Adventure Programs for your campers. More information on what each of these programs entail is located at campemeraldbay.org.
• Rugged Adventures and SCUBA Certification fees will be due March 1^st. After this date, you will not be able to add or drop this event, so contact us if you need to make changes to this event or would like to register.

Refund and Cancellation Policy – Share with each participant

• REFUNDS - Western Los Angeles County Council has a NO REFUND Policy for summer camp reservation payments.
• HOW MANY TO REGISTER? - Please do not reserve more spaces than you can guarantee to fill. But do not count on adding more spaces later as our weeks do fill up and we may not be able to accommodate your whole troop if you underestimate. Get commitment from participants early. Once the balance is paid in full, refunds will not be issued if participants drop.
• RESERVATION CHANGES - Increases in numbers can be made until camp is full, at which point you will not be able to make those changes. Decreases in numbers are allowed until the final payment deadline or your registration is paid in full. However, no refunds will be given if the decrease in participants means your registration will have a credit balance even before full payment. Please fill out this form for registration changes.
• CHANGES CONT. – If you need to swap participants, let us know. We can make swaps of participants at any point, even once the registration is paid in full.
• WAITLIST – If a week becomes full, contact us to be put on the waitlist. We make a decision on whether to add people from the waitlist in about two weeks.
• CANCELLATIONS - Cancellation of a whole reservation will result in forfeiture of any payments made.
• DEPOSIT - A non-refundable, non-transferable deposit is required to apply. Registrations without a deposit made will be held for 14 days and then deleted. This deposit will only be returned if no space is available. The deposit is applied to the registration balance.
• LATE PAYMENTS - A fee of 10% of the required payment amount will be applied if payments are not received within 2 weeks of payment deadlines.
• CIRCUMSTANCES THAT WARRANT REFUNDS: If we are unable to provide the program for any reason, troops will be offered to switch to a different week, a future summer at a WLACC Summer Camp, or given a full refund. Medical, COVID, and other refunds will be reviewed on a case-by-case basis and documentation will be required as a part of the request. All refund requests must be submitted via email to jared.dean@scouting.org and they take 6-8 weeks to process. The funds will be sent to the registration owner.

Payment Schedule – Payments must be postmarked by the following dates

• Due with initial registration is an $800 non-refundable deposit that applies to the troop’s overall balance.
• January 1st, 2023 - $250 per participant (including adults) is due.
• March 1st, 2023 - $250 per participant is due. Including all SCUBA and Rugged Fees
• May 15th, 2023 - Remaining balance is due. 

For Provisional Campers (Groups of campers without two deep leadership)

• If just one participant, Doubleknot will ask you to pay in full, you can select Pay By Mail at check out to pay with check, or pay in full at a later date.
• You are considered provisional if your registration doesn’t include at least two adults.
• Your group will be assigned to camp with another troop with plenty of adults.

Financial Aid is Available

• Camperships are available. Find the application here: https://forms.gle/LB6X5ABXGzcxv25Z6