2024 Summer Camp Policies

Read this all before registering.

https://www.campemeraldbay.org/faq/

100th Anniversary Commemorative Gifts

To kick off our 100th Anniversary Celebration, the following commemorative gifts for campers will be included in the cost of camp: a T-shirt for youth and adults, an adult leader's mug, patches, and a belt buckle!

Camp Emerald Bay

• Prices are subject to change. Current prices are posted at the bottom of this page and here: https://www.campemeraldbay.org/summer-camp-prices/
• Once your registration is made, your price is locked in for all participants, even those added later, however we cannot guarantee spots for later.
• Participants can be added up to 14 days before camp starts.

Pricing

• Price includes the cost of ferry travel to and from camp, along with all meals, and tent accommodations.
• A deposit of $800 is required to register. Registrations without a deposit made will be held for 14 days and then deleted. This deposit is non-refundable. The deposit is applied to the registration balance.
• E-Check through Doubleknot or check mailed to our Council Office, with the reservation number in the memo line, are the only accepted forms of payment for WLACC summer camps.
• Payments received without a reservation number will not be accepted.

Activity Sign Up

• Merit Badge and Activity Sign Ups will be available starting April 1^st, 2024 at 10am.
• We don’t cap most classes. The only classes with caps are BSA Lifeguard, Sailing, Pottery, and Marine Science courses.
• You may still drop into classes once at camp, space allowing.

Rugged Adventures and SCUBA Certification programs

• Register all participants, and in the “What are they doing” section, you can select Scuba Certification Programs and Rugged Adventure Programs for your campers. More information on what each of these programs entail is located at campemeraldbay.org.
• SCUBA Certification Fees are non-refundable.

Refund and Cancellation Policy – Share with each participant

• REFUNDS - Western Los Angeles County Council has a NO REFUND Policy for summer camp reservation payments.
• HOW MANY TO REGISTER? - Please do not reserve more spaces than you can guarantee to fill. But do not count on adding more spaces later as our weeks do fill up and we may not be able to accommodate your whole troop if you underestimate. Get commitment from participants early. Once the balance is paid in full, refunds will not be issued if participants drop.
• RESERVATION CHANGES - Increases in numbers can be made until camp is full, at which point you will not be able to make those changes. Decreases in numbers are allowed until the final payment deadline or your registration is paid in full. However, no refunds will be given if the decrease in participants means your registration will have a credit balance even before full payment. Please fill out this form for registration changes.
• CHANGES CONT. – If you need to swap participants, let us know. We can make swaps of participants at any point, even once the registration is paid in full.
• WAITLIST – If a week becomes full, contact us to be put on the waitlist. We make a decision on whether to add people from the waitlist in about two weeks.
• CANCELLATIONS - Cancellation of a whole reservation will result in forfeiture of any payments made.
• DEPOSIT - A non-refundable, non-transferable deposit is required to apply. Registrations without a deposit made will be held for 14 days and then deleted. This deposit will only be returned if no space is available. The deposit is applied to the registration balance.
• LATE PAYMENTS - Any groups with a significant
• CIRCUMSTANCES THAT WARRANT REFUNDS: If we are unable to provide the program for any reason, troops will be offered to switch to a different week, a future summer at a WLACC Summer Camp, or given a full refund. Medical, COVID, and other refunds will be reviewed on a case-by-case basis and documentation will be required as a part of the request. All refund requests must be submitted via email to camping@bsa-la.org and they take 6-8 weeks to process. The funds will be sent to the registration owner.

Payment Schedule – Payments must be postmarked by the following dates

• Due with initial registration is an $800 non-refundable deposit that applies to the troop’s overall balance.
• January 8th, 2024 - $250 per participant (including adults) is due.
• March 4th, 2024 - $250 per participant is due.
• May 15th, 2024 - Remaining balance is due. 

For Provisional Campers (Groups of campers without two-deep leadership)

• You can select Pay By Mail or Pay Later at check out to pay with check, or pay in full at a later date.
• You are considered provisional if your registration doesn’t include at least two adults.
• Your group will be assigned to camp with another troop with plenty of adults.

Financial Aid is Available

• Camperships are available. Find the application here: https://forms.gle/VrBvuNYmBECwBLqZA